Work-Study General Information
What is the purpose of the Federal Work-Study Program?
The Federal Work-Study Program (FWSP) encourages the part-time employment of UCSB's undergraduate
and graduate students. Their earnings help them to defray the cost of their education. To the maximum extent practicable, FWSP positions should complement and reinforce a recipient's academic and/or career goals,
serve the public interest and, whenever possible, directly involve the recipient in community service activities.
Your agency can help us meet this goal by identifying existing and/or developing new employment opportunities within your organization and community.
Note: FWSP student employees may not perform work of a religious or political nature; nor may they perform work that primarily benefits the members of an organization that has membership limits, such as a credit union, a fraternal or religious order, or cooperative.
How does your Program benefit my agency?
We offer a diverse applicant pool.
Our students pursue a wide variety of personal, academic and career interests. In so doing, they expand their arsenal of skills, knowledge, experience and insight. They offer great potential to their prospective employers.
We help expand the general awareness of your agency's intent and purpose.
Our students can be very goal oriented and seek specific work experience. To that end we offer them
"profiles" of current and prospective FWSP employers in their related fields of interest.
We perform several key administrative functions for your agency.
Our Program responsibilities require that we:
- maintain a "jobs board" to advertise current FWSP employment opportunities;
- issue FWSP Referrals to those students who wish to pursue these opportunities;
- complete all employment and payroll paperwork for the FWSP student employees you hire;
- issue and receive monthly FWSP time sheets; report payroll and issue pay checks;
- assess and deduct all state and Federal income taxes, FICA and Medicare contributions;
- produce and issue monthly payroll checks;
- update and issue a monthly Post Payroll Report for agency reference.
We conserve/stretch your agency funds.
- Our FWSP funds pay sixty percent (60%) of your student employee's gross wage.
- Your agency pays only the employer's:
- Matching Share assessed at forty percent (40%) gross FWSP wage earned; and
- Administrative Fee assessed at ten percent (10%) gross FWSP wage earned.
- We will post your FWSP job openings (Job Requests) at no cost on our Work-Study web-site. Students may access the web-site 24 hours a day and seven days a week.
FEDERAL WORK-STUDY PROGRAM EMPLOYMENT REGULATIONS:
Federal guidelines dictate that the work performed by Federal Work-Study Program (FWSP) student employees must be in the public interest and may not:
- Displace, supplant, or replace employed workers; or
- Impair existing contracts for services; or
- Fill jobs that are vacant because the employer's regular employees are on strike; or
- Involve any partisan or non-partisan political activity associated with a candidate or with a contending faction or group in an election for public party office; or
- Involve employment as a political aide for any elected official; or
- Involve employment for an elected official who is not responsible for the regular administration of Federal, State, or local government; or
- Involve any lobbying on the Federal or State level; or
- Include employment for the U.S. Department of Education; or
- Involve the construction, operation, or maintenance of any facility used or to be used for sectarian instruction or religious worship; or
- Involve religious/sectarian instruction and/or worship; or
- Involve work that primarily benefits the members of an organization that has membership limits, such as a credit union, a fraternal or a religious order, or cooperative, or
- Depend upon a student's political support or party affiliation as a condition of employment.
Work performed "in the public interest" is further defined as: "work performed for the national or community welfare, rather than for a particular interest or group".
This regulation prohibits FWSP student employees from performing work intended to primarily serve the interest of the Organization. For instance, FWSP student employees may not assist in membership and/or fund drives as such work primarily benefits the Organization although the primary interest of the Organization serves the public interest.
The Application Process:
Steps to becoming an Off-Campus Non-Profit Employer
- Your agency completes an "Application for Participation as Non-Profit Organization" and returns it to the FWSP Office.
- The FWSP Office reviews your agency's Application.
- Upon approval for participation, the FWSP sends you contract materials.
- Your agency completes the contract materials and submits them to the FWSP Office.
- The FWSP Office processes your contract and posts Job Request Forms as applicable.
Note: In the event that your agency is denied participation, you will receive a letter from the FWSP Office indicating the denial.
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