University of California, Santa Barbara

Making Work-Study Work For Students

Beginning September 16th, eligible students will be able to utilize Federal Work-Study funds for part-time employment opportunities. Your Work-Study award is paid directly to you, as it is earned, through a paycheck. To access your Work-Study award, print your Work-Study Referral from Tab 4 of My Aid Status and submit this to your employer.

If you do not have Work-Study or would like to increase your Work-Study award, please complete the Work-Study Appeal form. If you want to split Work-Study among multiple employers or change departments in which you are using Work-Study funds complete the Work-Study - Employer Change Request form.

New Direct Loan Interest Rates for 2013-14

Congress has passed and the President has signed the Bipartisan Student Loan Certainty Act of 2013, which ties federal student loan interest rates to financial markets. Under this Act, interest rates will be determined each June for new loans being made for the upcoming award year, which runs from July 1 to the following June 30. Each loan will have a fixed interest rate for the life of the loan.

View the Direct Loan 2013-2014 Interest Rates

There are interest rate caps at 8.25% for Direct Subsidized/Unsubsidized Loans for undergraduate students, 9.50% for Direct Unsubsidized Loans for graduate/professional students, and 10.50% for parent and graduate PLUS loans. Direct Consolidation Loans will no longer have an interest rate cap.

California Middle Class Scholarship Program

On July 1, 2013 Governor Jerry Brown signed historic legislation aimed at making higher education more affordable. Starting in the 2014-15 academic year, the Middle Class Scholarship (MCS) program would apply to undergraduate students with family incomes up to $150,000 and who attend a University of California campus.

Read more from the California Student Aid Commission.

2013-2014 Gaucho Health Insurance Plan

Each year, the Office of Financial Aid & Scholarships estimates the cost of attendance for UCSB students in order to determine financial aid awards. The 2013-2014 Cost of Attendance will reflect the increase in the annual health premium associated with the new Gaucho Health Insurance Plan; this will ensure that all students are awarded enough grants, loan options, and/or work-study opportunities to cover their expenses while they attend UCSB. For more information on the 2013-2014 Gaucho Health Insurance Plan, click here.

Summer 2013 Financial Aid Information

The online 2013 Summer Financial Aid Calculator will be available on the UCSB Office of Financial Aid and Scholarships website on April 11, 2013. This tool will provide you with an estimate of the financial aid for which you may be eligible.

On May 1, 2013 the calculator will turn into the Summer Financial Aid Application. If you previously used the calculator, you must return to the application in order to submit your final summer enrollment information to our office. If you do not submit your application on or after May 1st, you will not be awarded summer financial aid. We expect to begin awarding students for summer at the end of May.

Summer 2013 is considered the last term in the 2012-13 year for Financial Aid. In order to apply for summer Financial Aid, you must have a complete Financial Aid file at UCSB. This includes the data from the 2012-2013 Free Application for Federal Student Aid (FAFSA). Information on how to complete the 2012-13 FAFSA can be found in Applying.

A 2012-2013 FAFSA does not automatically make you eligible for summer financial aid. You must also submit the 2013 Summer Financial Aid Application available on May 1, 2013

Important Calendar Dates

  • April 11, 2013: Summer 2013 Financial Aid Calculator
    Visit our website on April 11, 2013 to access the calculator
  • May 1, 2013: Summer 2013 Financial Aid Application
    Visit our website between May 1 - 31 to submit the online summer aid application
  • June 12, 2013: Priority Summer Session Financial Aid Application Deadline
    In order to be considered for Summer University Grant , continuing UCSB students must
    (1) be considered an “on- time” applicant for the 2012-2013 academic year,
    (2) submit the Summer 2013 Financial Aid Application by the priority deadline, and
    (3) have sufficient financial need.
  • June 30, 2013: Final Summer Session Financial Aid Application Deadline
    This is the last day to apply for summer aid. Applications and revision requests received after this date will not be processed.

Who is Eligible?

  • Continuing and returning degree-seeking UCSB students who are in good academic standing (undergraduates must be enrolled in at least 6 units, graduates must be enrolled in at least 4 units)
  • Incoming Freshman and Transfer students
  • Graduate students

Who is Not Eligible?

  • Students who were academically dismissed prior to Spring Quarter 2013
  • Non-UCSB students, as determined by the UCSB Office of the Registrar

IRS Data Retrieval on the FAFSA

Why should I use the IRS Data Retrieval tool?

If you are selected for the verification process and use the IRS Data Retrieval tool, our office will waive the requirement to submit tax transcripts. Other documentation must still be submitted, but you will no longer need to send your sensitive tax information through the mail.

Avoid the lines! Submit your sensitive data in the most secure way possible!

View the brief tutorial below for information on how to use IRS Data Retrieval to submit FAFSA corrections.

California Dream Act Application

The California Dream Application is now available at California Dream Act website. Students made eligible for Financial Aid based on the California Dream Act must complete this application in order to be considered for Financial Aid.

Read our FAQ below and visit University of California - California Dream Act for more information.

  • What is the California Dream Act?

    The California Dream Act became law through the passage of two assembly bills, AB 130 and AB 131. Collectively, these bills are known as the California Dream Act. They allow certain, qualified nonresident students, including those who are undocumented to apply for Cal Grants, and institutional grants and scholarships awarded by California public colleges and universities. These new laws took effect on January 1, 2013 with respect to UC institutional aid and will take effect Fall term of the 2013-14 school year with respect to Cal Grants.

  • Does the California Dream Act affect all undocumented students?

    No. The California Dream Act affects only students who are exempt from paying nonresident tuition under a previous Assembly Bill, AB 540. To qualify, students must have attended a California high school for at least three years and graduated from a California high school. In addition, undocumented students must attest that they have filed an application to legalize their immigration status, or will file an application as soon as they are eligible to do so.

    At UCSB, AB 540 determinations are made as part of the Statement of Legal Residence process in the Office of the Registrar. Only the campus Residence Deputy can make decisions related to AB 540 eligibility. Office of Financial Aid and Scholarships staff will not be able to assist you in making these determinations

  • How will undocumented students apply for Cal Grants and UC financial aid?

    Eligible students will apply for Financial Aid using the California Dream Application, administered by the California Student Aid Commission. The application is now available at California Dream Act website. Students should also review the California Student Aid Commission’s site to determine if you are required to submit a Cal Grant Grade Point Average (GPA) Verification Form.

    Documented students, who are eligible for Financial Aid, should file the FAFSA at the FAFSA website.

  • Why did UC support the California Dream Act?

    UC believes that students who attended and graduated from high school in California, but are not legal residents, should have access to higher education. These students are highly motivated to succeed despite the obstacles they face. Through their hard work and perseverance, they have met the academic standards required to attend UC. Their accomplishments should not be disregarded or their future jeopardized because of their immigration status. By allowing AB 540 students to apply for and receive Financial Aid from the State and UC, these bills help place these students on a more equal footing with other needy students and would enhance their access to college.

  • How many students will benefit under the California Dream Act?

    UC estimates that about 800 undergraduates who will qualify Cal Grant entitlement awards worth about $7 million. Among these students who are newly-eligible for Cal Grants, UC estimates that about 300 are undocumented and 500 are documented. UC estimates that about 440 undocumented undergraduates will qualify for roughly $4.3 million in UC grants and scholarships. These are rough estimates only, however, because UC does not currently collect information about the income or other financial resources of undocumented students.

  • Will expanding aid to undocumented students result in less aid for documented students?

    Cal Grants received by undocumented students will not reduce the number or amount of Cal Grant awards available for other students. For UC grants and scholarships, the impact on other students will be negligible because undocumented students represent a tiny fraction of the student body. (UC estimates that fewer than one-half of one percent of its students are undocumented.)

  • Where will funding for UC awards come from?

    UC’s financial aid programs are primarily funded from tuition revenue. UC sets aside about 30 percent of undergraduate tuition revenue for Financial Aid. Undocumented students pay into this pool but have been prevented from receiving any assistance from it. Under the California Dream Act, eligible undocumented students with financial need can apply for aid.

7 Easy Steps to the FAFSA

Share your Money Saving Tips on Gaucho Skills!

Unless you have had your head in the sand for the last few years, you probably know that growing student loan debt is big news. We know that UCSB students borrow less than the national average, and practice the adage of “living like a college student now, so you don’t have to later.”

How do you put this saying into practice?

Help your fellow Gauchos keep their loan debt down and save money by posting your Money Saving Tips to Gaucho Skills! It’s easy and will only take a few minutes.

  1. Take a picture that shows what you’re doing
  2. Write down what you’re doing, how you’re doing it, and why you’re doing it this way
  3. Email the picture and explanation to ucsbclas@gmail.com

Cal Grant, Pell Grant, and Work-Study Recipients: IMPORTANT Enrollment Requirements

In order to remain eligible to receive your full Cal Grant and/or Pell Grant award, you must be enrolled in a minimum of 12 units at census date every quarter. Work-Study eligibility can also be affected if enrolled units are below amounts as listed below. Census date occurs one day after the last day to add classes on GOLD. If you are enrolled in less than 12 units on the census date, your Cal Grant and/or Pell Grant will be reduced or prorated accordingly after the census date has passed, which may result in a charge on your BARC account.

Cal Grant

Full-time award (12 units): $4064 per quarter (nothing billed back)
3/4-time award (9-11 units): $3048 per quarter ($1016 reduction)
1/2-time award (6-8 units): $2032 per quarter ($2032 reduction)

Pell Grant

Full-time (12 units): Nothing billed back
3/4-time (9-11 units): Reduction depends on award amount
1/2-time (6-8 units): Reduction depends on award amount

Work-Study

Full-time (12 units): no adjustment
3/4-time (9-11 units): no adjustment
1/2-time (6-8 units): no adjustment
Less than 1/2-time (5 or less units): award is terminated for the quarter

Our office will only check your enrollment at the census date of every quarter, so a student may make changes to their enrollment during the first 3 weeks without penalty (add or drop classes, crash classes, etc.). If you are adding classes with approval codes or with special professor approval, be sure these are completed by the census date to maintain your grant eligibility.

Students must also meet published campus academic standards. Additional information regarding those standards can be found in the General Catalog.

Office Closure Notice

Our Front Desk will be closed on the following dates as in-service days. We will be using this time to process student files in preparation for fall 2012.
The phone lines will remain open during normal business hours, and you may reach us at 805-893-2432.

Front Desk Closure Dates:

Friday, August 24th
Friday, August 31st

Authorizing Your Financial Aid

The Office of Financial Aid and Scholarships is here to help you pay for the costs of attending UCSB. As you probably know, University charges are assessed to your UCSB BARC account. What you may not know is that Federal Aid may not be used to pay all of these charges without your consent.
Without your authorization, federal funds may only be applied to tuition, campus-based fees, and housing. Federal funds will not pay for other mandatory university charges such as student health fees, late fees, library fees, miscellaneous fees, etc. You will be prompted with whether or not you wish to authorize payment of these other charge with Federal Funds when you log in to My Aid Status.

What happens if I say yes?

Provided that you meet the normal disbursement requirements your Financial Aid will credit to your UCSB BARC account and will pay for the other mandatory charges listed above. This will help ensure that you meet fee deadlines each quarter. If your Financial Aid is greater than the balance owed, the difference will be refunded to you by the BARC Office.

What happens if I say no?

Students that do NOT authorize charges must pay their other mandatory charges out-of-pocket. Financial Aid refunds can be issued no sooner than seven days before the start of classes each quarter. This is typically after the fee deadline each quarter. In other words, your refund will not be available to help you pay these mandatory charges.
If you do not pay these other charges prior to the deadline, you will be assessed late fees and may be dropped from your classes.

How do I authorize payment of these other charges?

Log in to My Aid Status. If you have not already answered the question, you will be prompted with it upon logging in. If you have already answered and wish to change your response, proceed to Tab 7 of My Aid Status and click on “Modify Your Decision” at the bottom of the page.

2012-2013 Work-Study Referral Availability

The 2012-2013 Federal Work-Study Referral will be available online for printing from Tab 4 of My Aid Status on September 17, 2012. September 17th also marks the first day of work on Work-Study funding.
To beging your Work-Study job search, you can log into GauchoLink beginning September 1st, 2012. Continuing students can use their UCSBNetID to access GauchoLink. For newly admitted students, a UCSBNetID is also required. If you do not already have a UCSBNetID, please visit the UCSB Identity Manager to set up your UCSBNetID and get a jump start on your Work-Study job search come September 1st. Please note that access to GuachoLink is also restricted to students officially registered for classes at UCSB.
Should you encounter technical issues with the Referral, please submit a "Website/Technical" question through the Contact Form. A Work-Study coordinator will respond shortly thereafter.
For those requiring immediate assistance with their Federal Work-Study Referral, you can visit our office to have a Referral issued in-person.
You didn't get a Work-Study award? There is limited Work-Study funding to award, but it never hurts to ask for consideration. Send the Work-Study Program an e-mail at WSP@sa.ucsb.edu about your interest, and a staff member will get back to you shortly regarding your eligibility for Work-Study funding. Be sure to include your full name and UCSB Perm number. More information about the Work-Study Program can be found on our Work-Study section.

Direct Loan News

Subsidized Direct Loan Interest Rate for Undergraduates

The Senate has approved the House-Senate compromise on H.R. 3848, the Transportation, Student Loan and Flood Insurance Bill. This compromise package includes a provision to prevent interest rates on subsidized Stafford loans from rising to 6.8% from the current 3.4% on July 1. This is great news for undergraduate students UC-wide, where 76,300 undergraduates received more than $320 million dollars in Subsidized Direct Loans in 2010-2011. This legislation represents a significant cost savings for undergraduate students.

Subsidized Direct Loans for Graduate Students

Graduate students will no longer be eligible to receive Subsidized Direct Loans beginning in fall 2012. Graduate students will still be eligible to receive total Direct Loans in the amount of $20,500, but the entire amount will be unsubsidized. Graduate students may also borrow from the Direct PLUS Loan program, up to the cost of attendance minus any other aid. More information regarding the loans available for Graduate Students is available in Loans.

Direct Loan Repayment Incentives

Effective for loans first disbursed on or after July 1, 2012, the Department of Education is prohibited from offering any repayment incentives to Direct Loan borrowers, except interest rate reductions to borrowers who agree to have payments automatically electronically debited from their bank account. In the past, the Department of Education offered an up-front origination fee rebate on Direct Loans. This rebate is no longer available, and students will see a small reduction in their net Direct Loan disbursements.
Questions regarding any of these changes can be directed to the Department of Education at 1-800-4-FED-AID.

Satisfactory Academic Progress Explained

5 Facts About University of California Affordability

While it’s no secret that student loan debt is on the rise across the nation, a University of California degree remains one of the best investments you can make in your future. With that in mind, the Office of Financial Aid and Scholarships would like to share the following Five Facts about University of California Affordability:

  1. Over 50% of all CA resident undergraduates receive grants and scholarships (“gift aid”) that cover 100% of their systemwide tuition and fees.

  2. UC continues to enroll a much higher percentage of low-income Pell Grant recipients than comparable universities. Last year, 39% of UC students received Pell Grants. In contrast, the estimated percentage at other AAU public institutions was less than 25%, and less than 20% at AAU private institutions.

  3. Nearly half of UC’s 2010-11 graduating class had no student loan debt. The 51% who did borrow had average debt of about $17,700, well below the national average of about $25,000.

  4. UC students’ average debt can be repaid with monthly payments of about $200 – less than 6% of their estimated average starting salary – based on a standard 10-year payment plan. Income-based payment plans are available for students with unusually high debt or low income.

  5. After taking grants and scholarships into account, the average net tuition paid by all UC students was about $4,400 in 2010-11 – lower than at many comparable public research universities.

Stafford Loan Interest Rate Increase

Without legislative action, the interest rates for Stafford loans are planned to double from 3.4% to 6.8% on July 1, 2012. UC President Mark Yudof, along with the rest of the UC system, urges the United States government to maintain the current interest rate.

Read a letter from President Yudof to United States House of Representatives Minority Leader, Nancy Pelosi.

¿Necesita usted asistencia financiera para la universidad? – ¡Entregue la FAFSA!

Para tener derecho a los programas de asistencia financiera a nivel federal, estatal y universitario, es obligatorio rellenar y entregar la Solicitud Gratuita de Ayuda Federal para Estudiantes (FAFSAsm) cada año. Para cumplir con este requisito y aprender más de los programas disponibles, vaya usted a uno de los siguientes enlaces: En español: http://www.fafsa.ed.gov/es_ES/, En inglés: http://www.fafsa.ed.gov/.

Además, no se olvide que el código de la Universidad de California en Santa Barbara (UCSB) es 001320. Es necesario incluir este código cuando uno entrega la FAFSAsm para que la solicitud sea enviada a la Oficina de Asistencia Financiera y Becas de UCSB, después de ser controlada por el Departamento de Educación de EE.UU. Al mismo tiempo, para tener derecho a recibir becas universitarias y estatales en California, es necesario entregar la Solicitud (FAFSAsm) antes del 2 de marzo cada año. (Por ejemplo, para recibir asistencia financiera para la universidad empezando en septiembre de 2013 –el año escolar 2013-2014-, hay que entregar la Solicitud entre el primero (1ero) de enero 2013 y el 2 de marzo 2013.) Conjuntamente, algunos individuos de familias inmigrantes a California que cumplen con los requisitos pueden también solicitar asistencia financiera estatal por el California Dream Act. Para más información y la solicitud del Dream Act, vaya al siguiente enlace: http://www.csac.ca.gov/dream_act.asp.

Igualmente, si usted desea más información en español sobre las becas estatales de California, puede ir al siguiente enlace para descargar un archivo en formato pdf: http://www.csac.ca.gov/pubs/forms/grnt_frm/fund_your_future_brochure_spanish.pdf.

Moving Off-Campus? Read our FAQ

  • Will I still receive money for rent and food if I move off-campus?

    Yes! The total financial aid you receive will be equal to your cost of attendance. Remember that financial aid includes all of your grants, loans, and work-study, so it is likely that you will need to borrow some of your loans if you need financial aid to meet all of your expenses. Your financial aid will credit to your BARC account like normal, but since your rent and food expenses from living on-campus are not charged to BARC, you can expect to receive a larger refund with which to pay your rent and buy food.
  • When will I receive the money?
    BARC will begin issuing refund checks no sooner than seven days before the start of the quarter for which the aid is intended. Remember to set up eRefund with the BARC office to expedite the delivery of your refund!
  • My rent is due earlier than that. Can I get my refund early?
    Federal student aid is intended to cover only your period of enrollment. There are no exceptions to the seven-day rule mentioned above.
  • What if my grants are less than my tuition?
    If your total grants are less than the charges on your BARC account, it is your responsibility to make sure that you pay the remaining balance prior to the published fee payment deadline. Loans are available both to help you pay for any remaining balance, and for living expenses. After you request your loan and complete all entrance requirements, it will usually take 1-2 weeks for your loans to credit to your BARC account. Please see Loans for more information.
  • What if my expenses are higher than your estimates?
    As every student will have slightly different costs, we use standard amounts when calculating a student’s cost of attendance. These costs are determined by a survey conducted by the UC Office of the President, and are adjusted annually for inflation. If you find that you need additional funding to meet the expenses included in your cost of attendance, we encourage you to complete a Cost of Attendance Appeal to increase your potential loan eligibility. The Cost of Attendance Appeal forms will typically be available near the beginning of fall quarter for the current academic year, and may be found in Forms.

Renewing Your Aid

Event - Tips for Financial Success

Wednesday, October 19, 2011
6pm-8pm
Corwin Pavilion, UCSB
Free Pizza.
Want to avoid living with your parents for the next 30 years?
Spending all your money on cheeseburgers, video games, or another pair of jeans might sound like a good idea today, but tomorrow? Not so much! Start on the path to a financially successful life! Attend "Tips for Financial Success" and learn how to manage your money, pay for college and build wealth. You will receive top-notch information from a panel of career professionals working in various fields of the Finance Industry, including a Financial Aid representative. You will also be given the chance to ask questions during a Q&A session. For information and to view the bios of the panelists, please see below. Students must RSVP to attend.
To RSVP please visit Tips for Financial Success 2011 to Register.
Sponsored by the UCSB Alumni Association and the Office of Financial Aid and Scholarships.

Become a Peer Advisor

Join our team! Become an Office of Financial Aid and Scholarships Peer Advisor.

Download the Peer Advisor Application (PDF)

Work-Study Referral Availability

The 2011-2012 Federal Work-Study Referral is now available online for printing from Tab 4 of My Aid Status.
Should you encounter technical issues please submit a "Website/Technical" question through the Contact Form. A Work-Study coordinator will respond shortly thereafter.
For those requiring immediate assistance with their Federal Work-Study Referral, you can visit our office to have a Referral issued in-person.

Parent PLUS Loan Instructional Video

PLUS Loans are unsubsidized loans for the parents of dependent students. PLUS loans help pay for education expenses up to the cost of attendance minus all other financial assistance. Your PLUS Loan eligibility is listed on your student's Financial Aid Award Letter. Parents and graduate students can apply for a Federal Direct PLUS Loan at studentloans.gov.

Click here to view a brief video.

Budget Control Act: Impact on Graduate Students

Congress recently passed the Budget Control Act which eliminates the in-school interest subsidy for graduate and professional students beginning July 1, 2012. This new law will not impact subsidized loans for the 2011-2012 academic year, but will go into effect Fall 2012. The legislative language clarifies that students in programs leading to teacher certification where the credential is awarded by the state instead of the institution will continue to receive the subsidy providing they qualify based on need. For more information on the Direct Loan program, please visit the Direct Loan website.

Request for Review Update

Has a parent recently lost a job or seen a reduction in employment? Are you a transfer student who had to quit a job back home before coming to UCSB? Did your family have a large amount of medical expenses in 2010 that were not covered by insurance? The Request for Review (RFR) process addresses changes in a family’s financial situation where the 2010 tax information used on the FAFSA does not represent a family’s current circumstances. The UCSB Office of Financial Aid and Scholarships may be able to make adjustments to certain data elements on a student’s FAFSA, so long as proper documentation can be provided. The RFR form can be found in Forms and lists the changes in circumstances our office will consider, along with what is required to complete the request. The deadline to submit a 2011-12 RFR is February 24, 2012.
We are currently reviewing RFRs that have already been submitted. We understand the importance of the decisions on these RFRs and ask you for your patience. The student and/or parent will receive an email from our office when a RFR is completed and the student’s Financial Aid Award will be adjusted within a week of the decision, if applicable.

Fee Increase Notice

How Will the July 14, 2011 Fee Increase Impact Me and My Financial Aid?

On July 14, 2011 the University of California Board of Regents approved a 9.6% fee increase ($1,068) for the 2011-2012 academic year. The Office of Financial Aid and Scholarships understands the impact fee increases have on UCSB students. We want all families we serve to know that we will be working to ensure they have additional resources added to their financial aid awards to account for this $1,068 increase.

In the coming weeks we will be increasing student cost of attendance budgets and adjusting financial aid awards. Students do not need to initiate these revisions to their financial aid awards. Through a combination of larger Cal Grant and UC grant awards, financially needy undergraduates with family income up to $120,000, who meet grant eligibility requirements, will receive additional grant support to offset 2011-12 systemwide tuition and fee increases, including the $1,068 approved on July 14. Students who have already been notified about their financial aid awards for 2011-12 will receive revised award letters with the increased tuition amounts along with any adjustments to their financial aid well before the fall fee payment deadline of September 15. Additionally, some students may be offered additional loan eligibility. Student and parent borrowers who have already accepted their loans and want to accept the additional eligibility must reapply by logging into My Aid Status.

The Office of Financial Aid and Scholarships is committed to ensuring UCSB is affordable for all students. Our staff will be working diligently to adjust awards as quickly as possible. As always, we recommend that students check their U-Mail accounts as well as our website for important updates and reminders. For more information regarding the fee increase, please read this UC Newsroom article. We appreciate your patience and understanding.

Warmest Regards,
Michael M. Miller
Director, Office of Financial Aid and Scholarships

We Welcome Your Feedback

Do you have a commendation or concern? E-mail FinAidDirector@sa.ucsb.edu

Online Presentation: Financial Aid 101

The UCSB Office of Financial Aid and Scholarships would like to invite you to join us for an interactive online presentation covering Financial Aid basics. These sessions are intended for new students and their families.
Please join us in a Connect Pro Meeting on one of the following dates:

To join the meeting visit our Adobe Connect page. There is no need to sign up for an account; simply login as a guest. We hope to see you there!

If you have never attended a Connect Pro meeting before, test your connection.

Work-Study Job Board Retired!

We have removed the Work-Study Job Board, and now students can research Work-Study Job opportunities using GauchoLink! GauchoLink is simply a much better tool that serves a similar purpose. We feel that consolidating the Job Board function with GauchoLink will better serve our students and employers. Work-Study referrals may now be accessed on tab 4 of My Aid Status.

Instructions for using GauchoLink:

First Time Users

  • Go to Gaucholink
  • Enter your UCSBnetID as both your Username and Password
  • Fill out the Registration Form making sure you complete the required red fields
  • Click the Submit button

Returning Users

  • Go to Gaucholink
  • Enter your Username and Password. Forgot your password? Select Forgot Password and the system will generate and e-mail a new password.

Searching for Work-Study Jobs

  • After you have registered and signed in, select Advanced Search at the top of the menu
  • Select the Work-Study checkbox. This will restrict your results to jobs that require Federal Work-Study

Applying for a Position

  • Information is located in the upper right corner. Several options may be provided: Employer E-mail, Web Site, or GauchoLink Document Submittal.
  • Follow any application instructions provided by the employer
  • Take your Work-Study Referral with you to your interview! The Referral can now be printed through tab 4 of My Aid Status or requested at our office.

Understanding Financial Aid Revisions

When students receive additional funding from sources outside of what is offered in their initial Financial Aid award letter, your Financial Aid award is reevaluated and may change. The following presentation explains this process:

View "Understanding Financial Aid Revisions"

IRS Data Retrieval Option for 2011-2012 FAFSA

Beginning January 30th, 2011 you will be able to select the IRS Data Retrieval option on your FAFSA. We strongly recommend that parents and students select this option during the initial filing or when subsequent corrections are made to a 2011-2012 FAFSA application. This option will streamline and expedite the processing of your financial aid application with the UCSB Office of Financial Aid and Scholarships.

In order to successfully use the IRS Data Retrieval option, you must have a federal tax return filed with the IRS, have a valid Social Security number, a Federal Aid Personal Identification Number (PIN), and have an unchanged marital status since December 31, 2010. For parents without a Federal Aid PIN, you will be prompted to apply for one during the FAFSA application process. The PIN will also help you (student or parent) electronically sign the FAFSA.

If on the FAFSA you listed your tax filing status as “Will File” because you had not yet filed a return, please remember to change this status to “Already File,” update all relevant income fields to your FAFSA, and select the IRS Data Retrieval option once you have actually submitted a federal tax return to the IRS.

According to the IRS:

  • Electronically filed tax return information will be available online from the IRS site in 1-2 weeks after the return has been filed
  • Data from paper tax returns will be available in 6-8 weeks

Persons unable to use the IRS Data Retrieval option include the following IRS tax filing statuses:

  • Amended federal tax returns
  • Married filing separately
  • Foreign tax returns

How It Works

When either a parent or student selects the IRS Data Retrieval option, the FAFSA Central Processing System (CPS) will conduct a data match with the IRS. As the federal income tax filer, you will be redirected to a secure IRS website, where you will permit the IRS to transfer income data to the CPS. Data that is successfully matched will be marked on the FAFSA with the following notation, “Transferred from the IRS.” It’s as simple as that.

A successful match between CPS and the IRS will allow us to forego the need for certain federal income tax return documents, so long as income data fields are not subsequently altered on your FAFSA. This process avoids reporting errors and processing delays that can otherwise occur when the option is not selected. Please note that you may still be required to supply other income information as part of general verification process.

We hope that both parents and student elect to use this streamlining process for the 2011-2012 application cycle. The IRS Data Retrieval tool will make reporting easier and accurate for FAFSA filers, as well as allowing us to redirect our administrative focus to better serve your needs and enhance your application experience.

Parent PLUS Direct Loans

This is the first year of operation for the online PLUS Loan application at StudentLoans.gov. We hope this has helped parent borrowers in providing real time credit checks, the option to have an Endorser co-sign for the loan electronically and options to appeal the credit decision should their application be initially denied.

During the online application, many parent borrowers chose to have the “credit balance” go to the parent after any student fees were paid. As detailed in the PLUS Loan Instruction Sheet (available on Tab 6 of a student’s My Aid Status), UCSB does not currently have the ability to apply a Parent PLUS Loan to a student’s BARC account and then provide the credit balance to the parent borrower. If a parent chooses this disbursement method, UCSB will send paper checks to the parent borrower during the second week of class. As the checks won’t arrive until after the Fall Fee Payment deadline, the parent must pay or defer the student’s fees on their BARC Account and then get reimbursed by the Parent PLUS Loan.

Alternatively, UCSB can apply the Parent PLUS Loan to the student’s BARC account and then provide the credit balance to the student. We recommend that parent borrowers change the Disbursement Method to have the Parent PLUS Loan credit to the student’s BARC account to go towards any student fees by filling out the PLUS Adjustment Form available on our Forms page. Any remaining credit balance will be refunded* to the student beginning on Sept. 13th. These adjustments will be given high priority as the Sept. 15th fee deadline is nearing. *We also recommend a student set up eRefund with the Billing Office to expedite this process.

Update: Many parent PLUS loans have been processed and incorporated into students’ Financial Aid Award letters. Those with PLUS Loan applications submitted after August 14th are being worked on and will be input into student’s Award letters shortly. Thank you for your patience.

Learn About Education Tax Credits

American Opportunity Credit

Under the American Recovery and Reinvestment Act (ARRA), more parents and students will qualify for a tax credit, the American Opportunity Tax Credit, to pay for college expenses.

The American Opportunity Tax Credit modifies the existing Hope Credit for tax years 2009 and 2010 under ARRA. The credit was extended to apply for tax years 2011 and 2012 by the Tax Relief and Job Creation Act of 2010. The new credit makes the Hope Credit available to a broader range of taxpayers, including many with higher incomes and those who owe no tax. It also adds required course materials to the list of qualifying expenses and allows the credit to be claimed for four post-secondary education years instead of two. Many of those eligible will qualify for the maximum annual credit of $2,500 per student.

The full credit is available to individuals whose modified adjusted gross income is $80,000 or less, or $160,000 or less for married couples filing a joint return. The credit is phased out for taxpayers with incomes above these levels. These income limits are higher than under the existing Hope and Lifetime Learning Credits.

Lifetime Learning Credit

The lifetime learning credit helps parents and students pay for post-secondary education.

For the tax year, you may be able to claim a lifetime learning credit of up to $2,000 for qualified education expenses paid for all students enrolled in eligible educational institutions. There is no limit on the number of years the lifetime learning credit can be claimed for each student. However, a taxpayer cannot claim both the Hope or American opportunity credit and lifetime learning credits for the same student in one year. Thus, the lifetime learning credit may be particularly helpful to graduate students, students who are only taking one course and those who are not pursuing a degree.

Generally, you can claim the lifetime learning credit if all three of the following requirements are met:

  • You pay qualified education expenses of higher education.

  • You pay the education expenses for an eligible student.

  • The eligible student is either yourself, your spouse or a dependent for whom you claim an exemption on your tax return.

If you’re eligible to claim the lifetime learning credit and are also eligible to claim the Hope or American opportunity credit for the same student in the same year, you can choose to claim either credit, but not both.

If you pay qualified education expenses for more than one student in the same year, you can choose to take credits on a per-student, per-year basis. This means that, for example, you can claim the Hope or American opportunity credit for one student and the lifetime learning credit for another student in the same year.

Federal Shutdown - Impact on Financial Aid at UC

How will the government shutdown impact federal education funding to the University of California, including federal financial aid?

If a short federal government shutdown were to occur, there would likely not be a negative impact on our educational services and financial aid programs. However, UC is concerned about a prolonged shutdown, or cuts that may be made if Congress agrees to further spending reductions. UC supports strong and sustained funding for education and research programs.

UC will do all it can to shield UC students from harmful effects of a short government shutdown, including--if need be--advancing UC funds to substitute for federal financial aid so that financial aid reaches the students when promised. Again, we do not expect a short federal government shutdown to have an immediate impact on our students or educational services.

Winter Closure Notice

The Office of Financial Aid and Scholarships will be closed during winter break from December 23, 2013 through January 3, 2014. The office will resume normal office hours on Monday, January 6, 2014.

If you need immediate assistance, we will be available to answer emails. Please contact us.