EAP Checklist

• Submit All Required Financial Aid Documents

  Submit your FAFSA or CA DREAM Act Application (CADAA) by the priority deadline of March 2nd and any additional required documents requested by our office.

• Apply for Scholarships (optional)

  Apply for scholarships through UCEAP, UCSB EAP and private scholarships, at least six months prior to your program start date.

• Understand your Financial Aid

  The EAP calculator on our website is a great resource to understand how your award letter may look. You can also request an estimate by emailing: finaideap@sa.ucsb.edu . Upon request, make sure to include your UCSB perm number, EAP program, term of attendance, and country. You may set up an appointment with a financial aid advisor to discuss the details of your financial aid. If you schedule an appointment, please bring a copy of your program budget sheet located on UCEAP's website.

• Designate a Relative or Other 3rd Party (optional)

  Designate a relative or other responsible 3rd party to act on your behalf by completing the following two forms:

  1. Power of Attorney: The person assigned Power of Attorney has the authority to conduct financial transactions in your place while you are abroad. This arrangement cannot be established once the student is abroad, as it requires notarization.
  2. Consent to Release: This consent allows the Office of Financial Aid and Scholarships (OFAS) to release financial aid information to the third party that you designate. You may access this on My Aid Status. 

• Accept Loans and Complete the MPN and Entrance Counseling Interview

  If you plan to accept any loans, you can accept them on My Aid Status, on the Student Loan Tab. If you are a first time borrower, you will need to complete a Master Promisorry Note (MPN) and an Entrance Counseling Interview (EI).
  
  Please make sure to complete the entire loan acceptance process outlined on our website. 

• Request a Proof of Funds Letter (Visa Letter)

  If you need proof of funds to apply for a visa for your EAP program, please fill out the Proof of Funds Letter for your Visa Application.
  
  IMPORTANT:
  The Proof of Funds Letter will include the total cost of attendance for your EAP program.
  The actual amount of financial aid that will be awarded to you will be based on your calculated financial need, which will either include grants/scholarships and loan or just student and parent loan eligibility.

  Letters will be emailed 5-7 business days after receiving the Proof of Funds Request Form. Please make sure to plan ahead so that you can receive your letter before your appointment date.

• Submit Your Cal Vet Tuition Waiver Authorization Letter (if eligible)

  If you have a Cal Vet Tuition Waiver you must submit your Authorization Letter to your UCEAP Finance Accountant and our VA Benefits email Veteransbenefits@sa.ucsb.edu. The UCEAP finance accountant will be able to provide further support on how to apply this to your account.

  Cal Vet tuition waivers have historically covered the following:  Participation Fee, Quarterly tuition amount , UC Student Services Quarterly Fee. Unfortunately, Post 9/11 GI Bill and other federal VA Education Benefits (besides Cal Vet Tuition Waiver) cannot be used for EAP programs at this time.

   

• Paying for Airfare

  Students are responsible for the initial expense of airfare and will be reimbursed when their financial aid is received. Your aid will be disbursed no sooner than 10 days before the start date of your program.

   

• Request an Estimate of your EAP Program

  To request an estimate for your UCEAP program, email FinaidEAP@sa.ucsb.edu and include:

  • Perm number

  • Program

  • Country

  • Term/s